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HEREFORD ISD TIME SHEETS |
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DO'S |
DON'TS |
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Time sheets should be prepared by the |
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Do not wait until Friday, Monday, or the end of |
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employee on a DAILY basis. |
the pay period to fill out the time sheet. |
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Never complete a timesheet in advance. |
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All hours worked for the district must be listed |
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Supervisors cannot mentally track comp time |
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on the time sheet. |
or use other methods to "compensate" |
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employees for working extra time. Employees |
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cannot "volunteer" their time by not reporting |
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extra time worked. |
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All overtime must be approved by the |
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Employees cannot work overtime |
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principal. If overtime was necessary due to |
whenever he/she chooses. |
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an emergency and the employee could not |
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obtain prior approval, they should notify the |
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principal immediately after so that the |
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principal can decide how to compensate |
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the employee. |
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Employees must fill out the forms themselves. |
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Supervisors and/or secretaries cannot |
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complete any portion of the time sheet for |
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an employee. |
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Every line and box of the time sheet should |
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Rows and boxes on the time sheet should |
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have an entry, even if it is zero. |
not be left blank. |
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Errors should be lined through and initialed |
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Never use correction fluid to correct mistakes. |
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by the employee. |
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Times on the time sheet should be |
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Time sheets should not list the scheduled |
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accurately reflected as they actually |
work times or "what should have occurred." |
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occurred…actual time worked. |
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Short lunches (less than 30 minutes) are |
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Lunch period of less than 30 minutes should |
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considered work time and must be |
not be listed in the out/in columns of the |
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compensated. A true lunch period is a |
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time sheet. Employees should not take a |
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minimum of 30 continuous minutes. |
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short lunch if the principal has instructed not to. |
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Employees must work the required number |
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Each week stands on its own - you cannot |
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of hours per week and record absences |
"borrow" time one week and make it up |
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when hours are short. |
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the next week on your time sheet. |
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